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Rutgers SHRP
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Admissions - Frequently Asked questions

 

Please find below a listing of Frequently Asked Questions that are directed to the Admissions area of Enrollment Services. If you have any questions that are not indicated below, please call us at (973) 972-5336 or e-mail us at shrpadm@shrp.rutgers.edu and we will respond within 2 business days.

 

Admissions Topics

Admission Processes

International Students

Post-Admission First Steps

Non-Matriculated Students

Financial Aid

School Codes

Health Insurance

Criminal Background Checks & Drug Testing Procedure

Students in On-Line Programs

Access to My.Rutgers, E-Mail and Moodle E-learning System

Transfer Credit

Portfolio Assessment

New Student Orientation

 

Residency

 



Admissions Questions

 

Where do I find the requirements and documents needed to complete my application?

What are the tuition and fees for the school?

Can I download an application from the website and submit it?

Can I complete my application on line?

I am applying for a program and I wanted to know the acceptable GPA?

I am interested in a program and I know that the deadline date has already passed, but it is there anyway I can still be considered for this term?

Can I change the term I would like my application reviewed for?

Who makes the admission decision?

When will acceptance letters be mailed?

I was accepted into a program but I never replied to my offer letter. I am still interested in attending the program. Can you tell me what I would do to start taking classes?

How long will my application documents be held on file?

What do I do if I am in a program but want to switch to another one?

 

 

Post-Admission First Steps

How do I accept the offer of Admission

How do I pay my Admissions Deposit

What is my student ID? How do I obtain my ID number?

How do I register for classes after I submit my tuition deposit?

How do I know what to register for?

What if I was accepted into a program but would like to defer my admission to another term?

What do I do if I want to apply for readmission?

How do I obtain a student ID card?

How do I get information on parking?

 

 

Can I attend SHRP as a non-matriculated student?

How many credits can I take as a Non-Matriculated Student?


Am I eligible for Financial Aid? How do I apply?



What is the school code for the Free Application for Federal Student Aid (FAFSA)?

What is the school code for the Test of English as a Foreign Language (TOEFL)? Is there a school requirement? How long is the score good for?

What is the school code for the Graduate Records Examination (GRE)? Is there a school requirement?


Am I required to have health insurance coverage?

I already have health insurance and I do not need the schools plan. What should I do?

Where can I find the waiver form and who should I send it to?

What are the deadlines to waive health insurance?

I missed the deadline to waive health insurance. What are my options?

I am not a full-time student or a part-time student participating in a clinical course. Can I still enroll in the schools plan?

What are the coverage dates and costs for SHRP's sponsored insurance plan?

Can I enroll in the insurance plan after the enrollment deadline?

Do I get an insurance card?

What if I lost my insurance card?

I have purchased coverage for myself, but can I also purchase coverage for my dependents (spouse, child)?

What happens if I withdraw from school while I am enrolled in your insurance plan? Will my money be refunded? Will I still be covered?


Criminal Background Checks & Drug Testing Procedure

Do I need to complete a Criminal Background Check?

What do I have to complete in order to receive a Criminal Background Check?

How do I pay for my Criminal Background Check?

If I had a Criminal Background Check recently with my employer, do I need to get another for SHRP?

How do I complete and pay for a drug test?


I am an on-line student. Do I have to submit immunization records?

I am an on-line student. Do I have to have the school health insurance?

As an on-line student, do I pay out-of-state tuition for the web courses?


How do I get access to the My.Rutgers portal, e-mail and Moodle E-learning System?

How do I synchronize my password for the My.Rutgers portal, email, Moodle E-learning System and computer labs?

What if I never received the e-mail giving me my username and password to the portal?

How do I access my student e-mail account?

How do I get to Moodle E-learning System?

What if I forgot my portal password?


How can I receive transfer credits from my previous school?


How do I get credit for “life experience” if I believe I have work or other experience that matches the coursework I need to take?


What is the New Student Orientation? Is it required for all students?


Am I eligible for in-state tuition? What documents are needed?


I am currently unemployed. Do I qualify for Workforce Development?


I am an international student. Can I attend your school?

I have been going to school in the United States . Do I still need a TOEFL?

I was educated abroad in English. Do I still need a TOEFL?

I am an international student but have been living in New Jersey . Can I pay in-state tuition?

 

 

 

Admissions Answers


Admissions Process Answers

Where do I find the requirements and documents needed to complete my application?

You can go to the SHRP website and look in the Admissions Brochure (pdf) as well as go to individual program brochures.

What are the tuition and fees for the school?

The tuition and fees for the school can be found on SHRP's Tuition and Fees web page.


Can I download an application from the website and submit it?

Yes, the application for admission is available online in PDF format and applicants may type their information directly onto the form. You must include a check or money order payable to Rutgers for the $75.00 application fee and mail to:

School of Health Related Professions
Office of Enrollment Services
65 Bergen Street, Room 149
Newark, NJ 07101-1709

Applicants may also pay the application for admission fee with a credit card.

Can I complete my application on line?

Yes, applicants may apply on-line through the SHRP website. You will need a credit card to pay the application fee. Applicants to the joint programs in Dental Assisting, Dental Hygiene, Psychosocial Rehabilitation, Respiratory Care and Psychiatric Rehabilitation and Psychology with Kean University cannot apply online.

I am applying for a program and I wanted to know the acceptable GPA?

The acceptable GPA depends on the respective program. Please see the brochure for the program you are interested in for specific information. All program brochures are on the SHRP website on the Educational Programs webpage.

I am interested in a program and I know that the deadline date has already passed, is there anyway I can still be considered for this term?

Most students who miss the registration deadline begin taking classes as a non-matriculating student for that semester for many programs.

Can I change the term I would like my application reviewed for?

Yes, for only one term. You must call Enrollment Services and request to have the application reviewed for another term by the Program Director. After one year from the term you applied for, you must submit another application and fee.

Who makes the admission decision?

Admission /denial decisions are made by the Program Director. The number of students accepted varies from program to program as well as other requirements such as GPA and test scores. Please see specific program brochures for more detailed information on admission requirements.

When will acceptance letters be mailed?

Some programs review the applications shortly after the deadline and within a few weeks, decisions are sent to students. Others will accept students on a rolling basis throughout the year.

I was accepted into a program but I never replied to my offer letter. I am still interested in attending the program. Can you tell me what I would do to start taking classes?

If the semester for which you were admitted has not begun yet, you may fill out a deferment form for the future semester in which you would like to start attending classes.  You can only defer to a semester in which the program accepts new students. Your requested program start should be no more than one year from the semester in which you were offered admission. Enrollment Services will contact your Program Director and send you another acceptance letter, if approved.

If the semester for which you have been accepted has already begun, you must re-apply to the program by sending in another application and application fee. Contact Enrollment Services to confirm that they can use the same recommendation letters, resume, transcripts etc. Updated transcripts will be required if you have completed additional coursework since applying previously. If you are offered admission again, you will receive a new acceptance letter for the appropriate term.

How long will my application documents be held on file?

Our policy is to keep your official documents on file for at least 2 years from when they are initially submitted. However when reactivating an application or reapplying to Rutgers SHRP, you should confirm with Enrollment Services which documents are still in our possession and can be used for your new application file.

What do I do if I am in a program but want to switch to another one?

You will have to send in another application and application fee. The same external documents can be used from the previous application. If accepted, you will receive another acceptance letter and will have to officially withdraw from the current program you are enrolled in.


Post-Admission First Steps Answers

How do I accept the offer of Admission?

With your offer letter you will receive detailed information specific to your program as well as directions to complete the Admissions Checklist by a set date.

How do I pay my Admissions Deposit?

All Rutgers SHRP programs require that a non-refundable deposit be paid in order to hold your space in the program. This payment can be made online with a check or credit card. This deposit is credited towards your first semester term bill. If you do not register for the semester in which you were admitted and do not apply for and receive approval for deferral to a subsequent admissions cycle, this deposit is forfeited.

What is my student ID? How do I obtain my ID number?

The student ID is a generated number that will be used to identify you as an SHRP student. Student ID numbers (starts with 'A') are located on the Welcome tab of the My.Rutgers portal. In the University Wide ToolBox, there is a link titled “My University ID”. You can access your student ID number within a couple of weeks after you accept admittance and submit the needed forms and make a deposit.

How do I register for classes after I submit my tuition deposit?

A letter will be sent to your indicated Mailing Address giving you your registration PIN once Enrollment Services receives your tuition deposit. Once you have access to the my.rutgers portal, you will be able to register. If you are in a block scheduled program (one where you take a fixed set up courses per semester), you do not have to register for your courses. You will be automatically registered by Enrollment Services.

How do I know which courses to register for?

You can look on your Requirements for Graduation to determine which courses to select. This is the document that you signed when accepted into the program which is also available online in our Course Catalog or contact your Program Director / advisor for guidance.

What if I was accepted into a program but would like to defer my admission to another term?

You must go to the SHRP website and download the Admission Deferment Request form and submit to Enrollment Services. Enrollment Services will then contact your Program Director for approval. If the deferment is approved, you will receive another acceptance letter for the appropriate term. Students can only defer for 1 year from the term they were accepted to. All admissions forms can be found online.


What do I do if I want to apply for readmission?

You will have to submit another application and application fee. The same documents (i.e. official transcripts from previous institutions, test scores, letters of recommendation, resume, etc.) can be used from the previous application. If you attended school in the meantime, updated transcripts will have to be submitted. If you are accepted, you will receive another acceptance packet and will have to complete another criminal background check.

How do I obtain a Student ID card?

You may contact Public Safety at the following numbers:

Newark campus: (973) 972-5489
Piscataway/New Brunswick: (732) 235-9363
Stratford: (856) 566-6061

How do I get information on parking?

You may contact ID Services at (973) 972-5489 for information on Parking.

 


Non-Matriculated Students Answers


Can I attend SHRP as a non-matriculated student?


Yes, interested people are encouraged to enroll as  non-matriculated students at SHRP when:

* You have missed the program admissions deadline for the upcoming term and your advisor  recommends that you enroll in the current semester.

* You would like to sample our health professional classes to determine if you are ready for an SHRP degree program.
* You would like to start working toward one of the SHRP credit-bearing Certificate programs.
Note: All applications for non-matriculated enrollment are subject to departmental approval.

Ready to Register?  A Step-by-Step overview of the prcess is on the Center for Continued and Advanced Education (CACE) website and a Non-matriculated Application/Registration form is online during open enrollment periods. More Detail

How many credits can I take as a Non-Matriculated Student?
You are limited to a total of twelve (12) credits  as a Non-Matriculated student. Certificate and degree  seekers should apply for Admissions before reaching this maximum. Under exceptional circumstances,  the Associate Dean for Academic Affairs and Research can be consulted about approval for additional non-matriculated coursework over 12 credits.  More Detail

Financial Aid Answers


Am I eligible for Financial Aid? How do I apply?

For information on applying for Financial Aid, please visit University Financial Aid website online. Please note that Financial Aid is administered by the Rutgers of New Jersey for the School of Health Related Professions .


School Codes Answers

What is the school code for the Free Application for Federal Student Aid (FAFSA)?

002629

What is the school code for the Test of English as a Foreign Language (TOEFL)? Is there a school requirement? How long is the score good for?

The school code is 2895. The score is good for 2 years. Acceptable scores are 550 for the paper based exam and 79-80 for Internet based. These are minimal scores, may differ by program.

What is the school code for the Graduate Records Examination (GRE)? Is there a school requirement?

The school code is 3116. You can look in the Admissions Brochure or the individual program brochures for specific GRE requirements.

 

Health Insurance Answers

Am I required to have health insurance coverage?

Yes, by policy you are required to have health insurance coverage if you are full-time or a part-time student participating in a clinical course. You will automatically be billed for the school's sponsored plan on your tuition bill unless you qualify for a waiver (see below) . The current Rutgers  health insurance agent is University Health Plans (UHP)  and the current carrier is United Health. More Detail

I already have health insurance and I do not need the schools plan. What should I do?

If you are a F/T student or a student participating in a clinical course and you can prove that you have comparable coverage to the University-sponsored plan, request a waiver by completing a waiver form located on the UHP web site before deadline (see below). Failure to submit waiver form by deadline will result in issuance of an Aetna policy and you will be financially obligated for its cost. More Detail.

How will I know that my account has been billed for health insurance?


Students are expected to actively monitor their billing account through the portal (my.rutgers.edu).  If you have been billed, you will see an entry for  the Health Insurance Fee, SHRP on your account.
Click Path to online bill: Portal log in >Banner Self-Service Channel on  middle column of  Welcome tab> Student Enrollment Services link  in channel >Student Records tab. You can retrieve billing and schedule information within the Student Records tab.


Where can I find the waiver form and who should I send it to?

During defined submission periods, you can find an online waiver form at UHP Waiver Form [https://www.universityhealthplans.com/secure/waiver.cgi?school_id=59].   The form is automatically sent to UHP.
Note: The Waiver Form will be unavailable during periods of transition between submission deadlines.  See table below for Waiver Form circulation start/end dates by semester.

 


Academic Term

Activation Date/Waiver Form

Submission Deadline & Deactivation Date/Waiver Form

Fall

June 15

Setember 30

Spring

October 15

February 25

Summer

March 15

May 31

 

Note:  Remember to click on the submit button after you complete the form. It is essential for you to keep a printed copy of the UHP e-mailed confirmation message for your records. After submission, If UHP or Aetna have any questions during the waiver review period, they will contact you directly.

What are the deadlines to waive health insurance?

 

For:

Fall

September 30th

Spring

February 25

Summer

May 31

 


I waived in time for Fall enrollment. Do I have to waive again in Spring of the same academic year? 

 If you are part of the student cohort which is required by policy for Health Insurance coverage in the Fall semester, and you waived in  time, your Fall waiver will be in force until August 14th the following year.  However, if you were not billed for Health Insurance in the Fall but submitted a waiver before the Fall deadline, your Fall waiver will not automatically extend to the Spring semester. 

I waived in the Summer. Do I have to waive again in Fall of the same academic year? 

Yes. If you do not want the Rutgers Student Plan and have comparable coverage on your own, you must waive at the beginning of each academic year you are in attendance. Waivers must be completed annually. More Detail

I missed the deadline to waive health insurance. What are my options?

Insurance waivers must be submitted by the posted deadline.  If a waiver is not submited and a student has been billed for coverage, the student is resposible for paying the Insurance premium. Your enrollment is not refundable and you will continue to be insured through the period for which you paid.


I am not a full-time student or a part-time student participating in a clinical course. Can I still enroll in the school's plan?  

Yes. You can enroll in the Rutgers/SHRP-sponsored plan by completing the Optional Student Enrollment form on the University Health Plans web page and make arrangements for full payment directly to University Health Plan. Rutgers is not responsible for processing this enrollment. Go to  University Health Plans FAQ’s for more detail.(Note:  Students enrolling into optional plan through UHP will see in Section 1 of the Enrollment Form on the UHP site that Rutgers verification is requested. You may disregard this section.  UHP will verify your eligibility through Rutgers.  Please send the enrollment form and payment directly to UHP.) 

What are the coverage dates and costs for SHRP's sponsored insurance plan?

 

The AY’ 2013 rates for students are as follows:
Annual Plan (8/1/13 - 8/14/14) $1,473.00
Spring/Summer 1 Plan(1/1/14-8/14/14) - $913.00
Spring/Summer 2 Plan (3/1/14-8/14/14) - $ 676.00
Summer 2 Plan (6/1/14-8/14/14) - $305.00


Can I enroll in the insurance plan after the enrollment deadline?

You are permitted to enroll in the Rutgers plan after the enrollment deadline if a qualifying event (loss of other coverage) occurs. Examples of qualifying events include age limit under parent's policy, marriage, etc.. You must supply written proof that your other coverage has terminated through a qualifying event. Once you have terminated from your current insurance carrier, you have 31 days after your termination to enroll in the Rutgers student health insurance plan. Go to University Health Plans FAQ for more detail.


When do I get an insurance card from Rutgers Student Health Ins. program?

Approximately two weeks after the semester of coverage begins, United Health will e-mail policy information and an ID card  to insured parties at the student Rutgers e-mail address.  New policy information should have been sent directly from United Insurance via e-mail.  Students may also contact United Health directly at: (800)-505-4160 to obtain a membership ID number.

What if I lost my insurance card?

Please contact United  Health at (800) 505-4160 to request a replacement card. 

I have purchased coverage for myself, but can I also purchase coverage for my dependents (spouse, child)?

Yes, you can purchase coverage for your dependents. There are specific deadlines for enrolling your dependents. Go to University Health Plans FAQ for more detail. You can obtain a copy of the dependent enrollment form by logging on to UHP website or call UHP at (800) 437-6448. (Note:  Students enrolling in optional plan through UHP will see in Section 1 of the Enrollment Form on the UHP site that Rutgers verification is requested. You may disregard this section.  UHP will verify your eligibility through Rutgers.  Please send the enrollment form and payment directly to UHP.) 

What happens if I withdraw from school while I am enrolled in your insurance plan? Will my money be refunded? Will I still be covered?

If you have been covered by this plan for 31 days, your enrollment is not refundable and you will continue to be insured through the period for which you paid.


Criminal Background Checks Answers

Do I need to complete a Criminal Background Check?

You are required to complete a Criminal Background Check unless you are in one of the following programs: Biomedical Informatics and Psychiatric Rehabilitation.

What do I have to complete in order to receive a Criminal Background Check?

When you are accepted for admission, you will be sent Authorization and Self-Disclosure forms which you return to Enrollment Services with your deposit. Your admission is not considered final until your criminal background check is complete and acceptable to Rutgers.

How do I pay for my Criminal Background Check?

If your program requires the Criminal Background Check for all students, you will pay the fee when you complete the Admissions Checklist. If your program does not require the Criminal Background Check for all students but you need to complete one, please visit our payment site to make the payment with either check or credit card

If I had a Criminal Background Check recently with my employer, do I need to get another for SHRP?

Yes. Criminal Background Checks differ from one another, therefore students are required to complete the one offered by Rutgers.

How do I complete and pay for a drug test?

All students in programs with a clinical component will pay the drug testing fee in their first semester of registration only. The current drug testing fee can be viewed on the current list of tuition and fees for SHRP found here. The Drug Test will be ordered as needed by the student online through the approved vendor. Directions for current approved Drug Test vendor.


Students in On-Line Programs Answers

I am an on-line student. Do I have to submit immunization records?

As of March 2014, on-line students whose programs do not contain a clinical component will no longer be required to submit immunization records. If your program requires you to do a clinical rotation, you will have to see a physician and submit the appropriate forms to Student Health.  Please visit the Student Health website for forms and submission instructions. You can contact Student Health at (973) 972-7687 with any questions.

I am an on-line student. Do I have to purchase the school health insurance?

If you are a full time student or a part time student taking a clinical course you will be required to have health insurance. If you already have insurance, you can waive it at www.universityhealthplans.com . The insurance must be comparable to the Rutgers sponsored plan. You must pay attention to waiver deadline dates. See Health Insurance FAQ  and Health Care Coverage web page for details

As an on-line student, do I pay out-of-state tuition for the web courses?

No, all web courses are billed at one tuition rate with slight fee differences.  See Registrar's Web Page for current tuition and fees.



Access to My.Rutgers, E-mail and E-learning Answers

How do I get access to the My.Rutgers portal, student e-mail and E-learning?

Within three days after Enrollment Services receives your tuition deposit, a letter will be sent to the current mailing address we have on file. The letter will contain a unique pin number and directions to get to the Start Up website. [Start Up processing depends upon finding your date of birth in our official record.] Follow the on-line prompts and when completed, your user name and email address will display.[You are encouraged to print them out for your records] Your next step for entry into the Rutgers Information system is through my.rutgers.edu, the Portal, for access to Moodle e-learning, e-mail, and SHRP-specific information. The password you created will be the same for the portal, email, Moodle E-learning System and wireless internet access.

How do I access the My.Rutgers portal?

You can get to the log-in page via the SHRP website by clicking on the my.rutgers link [http://my.rutgers.edu] on top of any page.

How do I access my student e-mail account?

Click in the email icon on the upper right hand side of the welcome page of the my.rutgers portal.

How do I get to Moodle E- learning System?

Find the Moodle E-learning tools link within My App's portal section. Look on the Portal Header for the My App's icon, follow link from the Moodle Learning System Icon to connect directly to your individual Moodle home page. Using this path to Moodle eliminates request for re-entry of log-in credentials .

What if I forgot my portal password?

On the log-in page of the portal, find the link that says " Forgot Password?" under the log-in box. Click on this and follow prompts to answer your secret questions. Follow the steps to change your password. If you don't know answers to your personal questions or have never set them up, call the Rutgers Technology Service Center at (732) 743-3200 and request to have your portal password changed. After hours: select menu option for Issues with Moodle or E-learning to connect to an operator who is available 24 hours/day for 365 days a year.

What if I never received the e-mail giving me my username and password to the portal?

Please call our Enrollment Services Center at (973) 972-8515. If no one is available, you can also call the Rutgers Technology Service Center at (732) 743-3200. After hours: select menu option for Issues with Moodle or E-learning to connect to an Operator who is available 24 hours/day for 365 days a year.


Transfer Credit Answers

How can I receive transfer credits from my previous school?

After you deposit, you should complete the Transfer Credit Evaluation Form (pdf) form on the SHRP website and present it to our Program Director with course descriptions from your previous college catalog. The Program Director will evaluate the credit and make the recommendation to the Dean's office. Once approved, Enrollment Services will post the transfer credits on your transcript. Check the SHRP Student Handbook on the number of transfer credits that are allowed.

Portfolio Assessment Answers

How do I get credit for “life experience” if I believe I have work or other experience that matches the coursework I need to take?

You should first discuss the situation with our Program Director to see if the experience matches the course. If the Program Director agrees to provide a project for you to earn the credit, you must complete the Application for Portfolio Application Form (pdf) on the SHRP website and submit it to Enrollment Services with a check for half of the tuition of the course. Upon successful completion of the assessment, the Program Director will submit an Evaluation of Portfolio Assessment Form (pdf) to Enrollment Services for credit.


New Student Orientation Answers

What is the New Student Orientation? Is it required for all students?

Yes, it is required for all new students to complete the New Student Orientation prior to the first day of classes. There is essential information on various subjects that will be very helpful as you begin your enrollment at SHRP. Also, there are some required tasks and important information only relevant to certain programs. When accessing the orientation, click on the program within SHRP you are enrolling in to see specific information to that program.


Residency Answers

Am I eligible for in-state tuition? What documents are needed?

If you are applying for in-state residency, you need to go to the SHRP website and complete an Application for Reclassification as a New Jersey Resident for Tuition Purposes form (pdf) . The form needs to be notarized and sent to Enrollment Services along with the following documents: New Jersey Drivers License, New Jersey Automobile Registration, Long Term Lease, and the previous year Income Tax forms of the applicant and parents regardless of the state they were filed in. Enrollment Services may request additional documentation.


Workforce Development Answers

I am currently unemployed. Do I qualify for Workforce Development?

If you intend to apply for Workforce Development, you must self-identify at the time your enrollment deposit is due by sending Enrollment Services a letter stating so in lieu of the tuition deposit. If you do not self-identify in writing by that date, you are not eligible to apply for Workforce Development. Students should go to the SHRP website and go to Policies for a complete list of requirements for Workforce Development.

 

International Students Answers

I am an international student. Can I attend your school?

Yes, we do accept international students six months prior to the start of the semester. Please see the Office of International Student's website for more information.

I have been going to school in the United States. Do I still need a TOEFL?

If you have successfully completed English Composition I and II with a grade of C or better, it is not required. If not, a TOEFL must be submitted.

I was educated abroad in English. Do I still need a TOEFL?

Students who received their secondary and/or college education in the following countries do not have to take the TOEFL exam: Australia , Canada except Quebec Province , New Zealand , Republic of Ireland , and the United Kingdom.

I am an international student but have been living in New Jersey . Can I pay in-state tuition?

No, international students are not eligible for in state tuition even if they reside in NJ.


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